For QuickBooks Desktop Enterprise teams
Keep the QuickBooks Desktop file, subscription and reports you already trust. QB Express lets your team enter bills, invoices, checks and payments from any browser and posts them into your company file through Web Connector, whenever your QuickBooks computer syncs.
These are the real QB Express screens, shown with made-up demo data. No customer information is included. Click a screen to open it full size.
The best of both worlds
Desktop has the depth, the inventory and the Enterprise reports your business runs on. Cloud tools are easy to reach from anywhere. QB Express puts the two together, so you don't have to give up either one.
Stay on the QuickBooks Desktop subscription you already have instead of migrating to an Online plan, and avoid setting up remote desktop servers or VPNs just to enter a bill. Whether that saves money depends on your setup.
Office, warehouse, home or on the road: your team signs in from a browser and enters work in screens laid out like QuickBooks. They don't need QuickBooks installed on their own computer; one computer with QuickBooks Desktop handles the syncing.
Every entry lands in your real company file, with your accounts, items, vendors and customers. Desktop reports, inventory and closing routines don't change.
Swipe the table to compare →
| QuickBooks Desktop alone | Moving to QuickBooks Online | Desktop + QB Express | |
|---|---|---|---|
| Keep your Desktop license and file | Yes | No, you migrate | Yes |
| Enter work from any browser | Only with remote desktop | Yes | Yes |
| Enterprise inventory & reports | Yes | Varies by plan | Yes, unchanged |
| Works without QuickBooks installed on each computer | No | Yes | Yes, a browser for each person plus one Desktop computer for syncing |
| Duplicate and ref-number checks before posting | Basic | Basic | AI-assisted review |
| POS and bank transactions brought in automatically | Manual | Add-ons | POS built in; bank feeds awaiting activation |
About cost: QB Express is not a promise of savings for every business. What you pay depends on your Intuit subscription and its renewal terms, how many people need access, and whether you already pay for remote desktop or hosting. Email Sales@zaynesoft.com for a comparison based on your setup.
Everything included
Screens are laid out the way QuickBooks users expect, so new people are up to speed in minutes.
Expense lines by account or item, terms, due dates and memos. Bill numbers are kept unique for each vendor.
Customer, A/R account, Rep, P.O. No., Ship To and terms, with QuickBooks sales tax and the full total shown before you save.
Write checks from your bank accounts and print them on pre-printed check stock, with field positions you can line up for each company.
Record card charges and credits against the right QuickBooks credit card account.
Apply customer payments to open invoices with discounts and available credits, and choose the deposit account, just like QuickBooks.
See every open bill, take discounts, apply vendor credits and pay by check or card. A running total shows what you owe across all A/P accounts.
Vendors, customers, items and accounts come straight from QuickBooks. Find any of them by typing, with * wildcards.
Type 125*4+18.50 into any amount box and it works out the total for you.
Enter moves to the next field, boxes select their contents so typing replaces them, and text stops at QuickBooks' own length limits.
Add a missing vendor or customer while you type. It's confirmed and created in QuickBooks before the entry posts.
Click any column in Pay Bills or Receive Payments to sort by date, number, amount or balance.
Every bill is checked against recent entries. Likely duplicates are held until someone on your team confirms them.
Before adding an entry, QB Express asks QuickBooks whether that ref number already exists, so nothing goes in twice.
If a sync is interrupted, the entry is checked against QuickBooks before it's ever sent again. Payments are never doubled.
Open any waiting entry from Activity, fix it, and it stays out of the sync until you save.
Each company syncs only to its assigned company file. If the wrong file is open, nothing is sent.
Lists, balances and open items come down from QuickBooks; new entries go up in the right order: names first, then bills and invoices, then payments.
One small agent runs every company from the system tray, shows live progress, and only closes QuickBooks if it opened it.
Set the hours and weekdays each company syncs, so nothing runs overnight. Click Sync now any time you need it.
Only changed vendors, customers and items are downloaded, with a full refresh daily or whenever you ask for one.
The agent updates itself and rolls back automatically if an update fails.
Bring in invoices, credit memos and customer payments from your point-of-sale system by webhook, API or pasted query results. Mappings are remembered.
Imported entries wait for a person to match and confirm them, or you can switch on auto-post per company. You see the original data and any duplicate warnings.
Connect bank and credit card accounts. Match each download to your register, or add it as a check, deposit, charge or refund with a vendor or customer.
Built and ready; bank downloads switch on once our banking data provider activates live access.
Switch between QuickBooks company files, each with its own logo, lists and sync, and grant each person only the companies they need.
Bank, credit card and A/R balances at a glance. Click a bank account to open a QuickBooks-style register.
See who entered what and when, with status, filters by date, company and person, and clear next steps for anything that needs attention.
Turn each screen on or off per person: bills, invoices, checks, check printing, cards, payments, Pay Bills, bank feeds, approvals and more.
How it works
Your team signs in from any browser and enters bills, invoices, checks or payments, using lists pulled straight from QuickBooks.
Duplicates, ref numbers, required fields and the company file are all checked. Anything questionable waits for a person to confirm it.
The QB Express agent on your QuickBooks computer syncs through Intuit's Web Connector, during the hours you set, and every result shows up in Activity.
Security & control
Access is by invitation. Every company's data is kept separate, and every action is recorded.
Sign in with your team account, or email us to set up QB Express for your company.
